Section 1 General
We will only process your personal data (e.g. title, name, address, email address. telephone number) in accordance with the Swiss Federal Act on Data Protection (FADP) and, if applicable, the European General Data Protection Regulation (GDPR). In addition to the processing purposes, recipients, legal bases and retention periods, the following provisions also contain information about your rights and the controllers for your data processing. This privacy statement only relates to our websites and our app. If you follow links on our websites to other websites, please check how your data is handled there.
Section 2 Contact
(1) Processing purpose
We will process your personal data provided to us via email, contact form, etc. to answer and carry out your enquiries. You are under no obligation to provide us with your personal data. However, we are unable to respond via email if you do not provide us with your email address.
If you provide us with your postal address, you also consent to receiving direct advertising by post.
(2) Legal bases
a) If you have granted express consent to the processing of your data to us, Art. 6(1) lit. a GDPR shall be the legal basis for this processing activity if this provision is applicable.
b) If we process your data to perform pre-contractual measures, Art. 6(1) lit. b GDPR shall be the legal basis for this processing activity if this provision is applicable.
c) In all other cases (in particular, if a contact forms has been used and for the delivery of direct advertising by post), Art. 6(1) lit. f GDPR shall be the legal basis for this processing activity if this provision is applicable. Our legitimate interest in the processing activity is to enable us to communicate with you quickly and answer your question in a cost-effective manner.
(3) Right of revocation
You have the right to revoke your consent at any time with future effect.
If European data protection legislation is applicable and the data is processed on the basis of Art. 6(1) lit. f GDPR for purposes other than direct advertising, you have the right to object at any time for reasons resulting from your particular situation. You can object to processing for direct advertising at any time without stating reasons.
(4) Categories of recipients
Your data is stored by our hosting provider in the EU. For the dispatch of direct advertising by post, we also disclose your data to our shipping provider in Switzerland.
(5) Retention period
Your data will be erased if the circumstances indicate that your enquiry or the relevant circumstance has been finally clarified, provided that no legal or contractual duty to maintain and retain records or other reasons prescribe a longer retention period.
Section 3 Further information
(1) Processing purpose
We only process your data provided to us for obtaining content offers (whitepaper downloads, etc.) or registering for seminars, webinars or events to provide you with these services.
(2) Legal basis
Art. 6(1) lit. a GDPR shall be the legal basis for this processing activity if this provision is applicable.
(3) Right of revocation
You have the right to revoke your consent at any time with future effect. However, we will then no longer be able to provide you with our services.
(4) Retention period
We process and store your personal data for as long as required to meet our contractual duties or other intended purposes of the processing activity, e.g. the term of the entire business relationship (from initiation through performance to termination of a contract) and hereafter in accordance with the statutory retention and documentation obligations.
Section 4 Web analysis with Google Analytics
(1) Processing purpose
This website uses Google Analytics, a web analysis service of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google Analytics uses “cookies”, i.e. text files which are stored on your computer and facilitate an analysis of your use of our website.
(2) Legal basis
Art. 6(1) lit. f GDPR shall be the legal basis for this processing activity if this provision is applicable. Our legitimate interest is the statistical analysis of user behaviour for optimisation and marketing purposes. In order to protect your interest in data protection, this website uses Google Analytics with the extension “anonymizeIP()” so that the IP addresses are only processed further in a truncated form to prevent them being linked to a particular individual.
(3) Categories of recipients
Your data is transmitted to Google LLC. Google LLC uses your data to perform analyses of the use of our website.
(4) Transmission to a third-party state
The information about your use of our website created through the cookie is usually transmitted to a Google server in the USA and stored there. Google LLC is “Swiss-US Privacy Shield”, as well “EU-US Privacy Shield” certified, which guarantees compliance with the data protection standard applicable in the EU. If IP anonymisation is activated on this website, Google will truncate your IP address within the member states of the European Union or other states which are party to the Agreement on the European Economic Area beforehand. The full IP address will only be transmitted to a Google server in the USA and truncated there in exceptional cases. Google will use this information on behalf of the operator of this website to evaluate your use of the website, compile reports about website activities, and provide other services in connection with the use of the website and the internet to the website operator.
(6) Right of revocation
You can prevent the storage of the cookies by adjusting your browser settings accordingly; however, please note that you may then not be able to use all functions of this website in full. Moreover, you can prevent the collection of the data created by the cookie and in relation to your use of this website (incl. your IP address) for Google, as well as the processing of this data by Google. Click here to fully deactivate tracking by Google Analytics.
Section 5 Web analysis with OpenInbound
This website uses OpenInbound, a web analysis and marketing service of Netnode AG, Neuweg 3, 6003 Lucerne, Switzerland (“OpenInbound”). OpenInbound uses ‘cookies’, i.e. text files which are stored on your computer and facilitate an analysis of your use of our website. The information about your use of our website created through the cookie is usually transmitted to an OpenInbound server in Switzerland and stored there.
OpenInbound will use this information on behalf of us as the operator of this website to evaluate your use of the website, compile reports about website activities, and provide us with other services in connection with the use of the website and the internet. In addition, OpenInbound is used to store the data you enter into the forms on this website in a cookie. Further information on data protection by OpenInbound is available here: http://www.openinbound.com/privacy-policy
Please click the “decline” link below to prevent the creation of a user profile.
Click here to decline: Deactivate OpenInbound
Section 9 Retention period
We process and store your personal data for as long as required to meet our contractual and statutory duties or other intended purposes of the processing activity, e.g. the term of the entire business relationship (from initiation through performance to termination of a contract) and hereafter in accordance with the statutory retention and documentation obligations. In this context, it is possible that personal data is stored for the period in which claims might be asserted against our company, and insofar as we are otherwise under legal obligation to store it or such storage is required for legitimate business interests (e.g. purposes of proof and documentation). Once your personal data is no longer needed for the aforementioned purposes, it is always erased or anonymised insofar as possible.
Section 10 Rights of the data subject
You have the right to information about your data, correction and erasure thereof, restriction of data processing and otherwise right to object to our data processing and the release of certain personal data for transfer to another office (“data portability”) in accordance with the data protection legislation applicable to you and insofar as provided for in this legislation (e.g. GDPR).
However, please note that we reserve the right to assert restrictions provided for in law, e.g. if we are under obligation to store or process certain data, hold an overriding interest (insofar as we are permitted to invoke this), or require it to assert claims. If you incur costs, we will inform you thereof in advance.
In general, such rights can only be exercised if you clearly proof your identity (e.g. by providing a copy of your passport if your identity is otherwise unclear or cannot be verified). To assert your rights, you can contact us at email@example.com at any time.
Moreover, every data subject has the right to judicially enforce their claims or file a complaint with the competent data protection authority. The competent data protection authority in Switzerland is the Federal Data Protection and Information Commissioner (http://www.edoeb.admin.ch). If European data protection legislation is applicable, you have the right to complain to a supervisory authority notwithstanding any other regulatory or judicial remedy – in particular, in the member state of your residence, workplace or location of the alleged violation – if you believe that the processing of the personal data relating to you violates the GDPR.
(2) Automated decision in individual cases, including profiling
Some of our processing activities for your personal data are automated with the objective of evaluating certain personal aspects (profiling). In particular, we use profiling to provide you with targeted information and consultations about products. You have the right to not be subjected to a decision based exclusively on automated processing – including profiling – that may have a legal effect for you or compromise in a similar manner. If so, you can demand presentation of your perspective and have the decision reviewed by a natural person. To assert your rights, you can contact us at firstname.lastname@example.org at any time.
This shall not apply if the automated decision
(1) is required for the conclusion or performance of a contract between yourself and us, or
(2) has been made with your express consent.
(3) Right to object
You have the right to object to the processing of your data including profiling at any time. Moreover, you have the right to revoke your data privacy consent at any time. The legitimacy of the processing activity performed until the time of revocation based on the consent shall remain unaffected by the revocation of consent.
We will cease processing your personal data from this point, unless we can prove compelling legitimate grounds for the processing activity that override your interests, rights and freedoms, or the processing activity serves the assertion, exercise or defence of legal claims.
If the relevant personal data is processed for direct advertising purposes, you have the right to object to the processing of the personal data relating to you for the purposes of such advertising; this also applies to profiling insofar as it is related to such direct advertising. If you object to the processing activity for purposes of direct advertising, the personal data relating to you will no longer be processed for these purposes. To assert your rights, you can contact us at email@example.com.
Section 11 Contact
Controller for the processing activity
a&f systems ag
Phone +41 41 925 71 11